Privacy Policy

This Privacy Policy explains how Ryan Larkin Invitational Adventure Race (RLIAR) 501(c)(3) ("RLIAR," "we," "us," or "our") collects, uses, discloses, and protects your information when you visit or use our website located at https://www.rliar.org (the "website"), including when you submit information through our forms or make a donation.

By using the Website, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use the Website.

1. Information We Collect

1.1 Information You Provide to Us

We may collect personal information you choose to provide, such as:

• Contact information (e.g., name, email address, mailing address, phone number)
• Form submissions (e.g., inquiries, registrations, applications, and related details)
• Donation information (e.g., donation amount, donation frequency, and acknowledgement preferences)
• Payment-related information (e.g., billing details and limited payment identifiers as provided to our donation processor). We do not store full payment card numbers on our servers.
• Communications (e.g., messages sent to us, support requests, feedback)

1.2 Information Collected Automatically

When you use our Website, we may automatically collect certain information, such as:

• Device and usage data (e.g., IP address, browser type, device identifiers, pages visited, timestamps, referring/exit pages)
• Approximate location (e.g., general geographic area inferred from IP address)
• Cookies and similar technologies (see Section 6)

2. How We Use Your Information

We may use information we collect to:

• Provide, operate, maintain, and improve the Website and our programs and events
• Process donations and send donation confirmations and receipts
• Respond to inquiries, requests, and support needs
• Administer registrations, applications, and participation-related communications
• Send newsletters, updates, and fundraising communications (you may opt out at any time)
• Monitor and analyze Website usage and performance
• Protect the security and integrity of the Website, prevent fraud, and enforce our policies
• Comply with legal obligations and respond to lawful requests

3. How We Share Your Information

We do not sell your personal information. We may share your information only as described below:

3.1 Service Providers

We may share information with trusted third-party vendors who help us operate our Website and services, such as website hosting, email communications, analytics, and technical support. These vendors may access information only to perform services for us and are expected to protect it.

3.2 Donations and Payment Processing (Donorbox)

Donations made through the Website may be processed by Donorbox and its underlying payment partners. When you donate, your payment information is collected and processed by Donorbox (and/or its payment processors) according to their privacy practices. RLIAR does not store full payment card numbers on our servers.

3.3 Analytics (Google Analytics)

We use Google Analytics to understand how visitors interact with our Website. Google Analytics may use cookies or similar technologies to collect information about Website usage (such as pages visited, time spent on pages, and general location inferred from IP address). This information helps us improve our Website and services.

3.4 Legal, Safety, and Rights

We may disclose information if we believe in good faith that disclosure is necessary to: (a) comply with applicable law or legal process; (b) protect the rights, property, or safety of RLIAR, our users, or others; (c) prevent or investigate suspected fraud or security issues; or (d) enforce our policies.

3.5 Business Transfers

If we undergo a reorganization, merger, or transfer of assets, information may be transferred as part of that transaction, subject to applicable law.

4. Data Security

We take reasonable administrative, technical, and physical measures designed to protect personal information submitted through our Website, including information submitted via forms and donations. For example, we may use encryption in transit (TLS/HTTPS), access controls, and security monitoring.

However, no method of transmission over the internet or method of electronic storage is 100% secure. While we strive to use commercially reasonable safeguards, we cannot guarantee absolute security.

5. Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including to provide services, maintain records, comply with legal obligations (including nonprofit, accounting, and tax requirements), resolve disputes, and enforce agreements.

6. Cookies and Similar Technologies

We use cookies and similar technologies to operate and improve the Website and understand how it is used, including through Google Analytics.

• Essential cookies help the Website function properly.
• Analytics cookies help us understand Website usage and performance.
• Preference cookies remember your settings and choices (if applicable).

You can control cookies through your browser settings. If you disable cookies, some features of the Website may not function properly.

7. Your Choices

7.1 Email Communications

You can opt out of promotional emails by using the "unsubscribe" link in our emails or contacting us using the information in Section 11. Even if you opt out, we may still send non-promotional messages (e.g., donation receipts, administrative updates, or responses to your requests).

7.2 Updating Your Information

You may request that we update or correct your personal information by contacting us.

8. Children's Privacy

The Website is not intended for children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided personal information, please contact us so we can take appropriate steps.

9. Links to Third-Party Sites

The Website may contain links to third-party websites or services (including Donorbox). We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page and reflected by the "Last Updated" date above. Your continued use of the Website after changes are posted means you accept the updated Privacy Policy.

11. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please Contact us.